We are looking for a Personal Assistant to CPO (replacement for long-term maternity leave) to join our team.
As an employee you will:
Manage and coordinate complex executive calendars, working across multiple stakeholders, changing priorities, and a dynamic work environment.
Support leadership meetings with a focus on preparation: coordination of logistics, preparation of materials, and presentations, ensuring readiness, and tracking timelines and deliverables ahead of meetings.
Prepare, consolidate, and coordinate monthly & quarterly reports, and organizational updates.
Provide operational and administrative support to the People unit, including onboarding and employee lifecycle processes and meeting scheduling.
Managing travel arrangements, purchase requests, and procurement activities for the People unit, including vendor management and budget tracking.
Lead employee welfare and engagement initiatives within the People unit, including planning and executing team activities, off-sites, and employee experience programs.
Support recruitment processes for CPO-related roles, including working with recruitment agencies, coordinating interviews, tracking recruitment progress, and supporting candidates throughout the process.
Collaborate with cross-functional teams to drive People-related projects and processes.
Provide ongoing support to employees, managers, and vendors while maintaining strong working relationships and a high service level.
As an employee you will:
Manage and coordinate complex executive calendars, working across multiple stakeholders, changing priorities, and a dynamic work environment.
Support leadership meetings with a focus on preparation: coordination of logistics, preparation of materials, and presentations, ensuring readiness, and tracking timelines and deliverables ahead of meetings.
Prepare, consolidate, and coordinate monthly & quarterly reports, and organizational updates.
Provide operational and administrative support to the People unit, including onboarding and employee lifecycle processes and meeting scheduling.
Managing travel arrangements, purchase requests, and procurement activities for the People unit, including vendor management and budget tracking.
Lead employee welfare and engagement initiatives within the People unit, including planning and executing team activities, off-sites, and employee experience programs.
Support recruitment processes for CPO-related roles, including working with recruitment agencies, coordinating interviews, tracking recruitment progress, and supporting candidates throughout the process.
Collaborate with cross-functional teams to drive People-related projects and processes.
Provide ongoing support to employees, managers, and vendors while maintaining strong working relationships and a high service level.
Requirements:
4+ years of experience as an Executive/Personal Assistant in a global, fast-paced environment.
Strong organizational and project management skills, with the ability to manage multiple priorities.
Experience with procurement processes, vendor management, and operational activities.
Experience leading employee engagement and welfare initiatives.
Exceptional attention to detail and strong organizational skills.
Excellent interpersonal, communication, and stakeholder management skills.
High level of discretion and ability to handle sensitive and confidential information.
Proactive, solution-oriented mindset with the ability to work independently and collaboratively.
Fluent English (written and verbal).
4+ years of experience as an Executive/Personal Assistant in a global, fast-paced environment.
Strong organizational and project management skills, with the ability to manage multiple priorities.
Experience with procurement processes, vendor management, and operational activities.
Experience leading employee engagement and welfare initiatives.
Exceptional attention to detail and strong organizational skills.
Excellent interpersonal, communication, and stakeholder management skills.
High level of discretion and ability to handle sensitive and confidential information.
Proactive, solution-oriented mindset with the ability to work independently and collaboratively.
Fluent English (written and verbal).
This position is open to all candidates.
