We're looking for a sharp, proactive, and highly organized Executive Assistant to cover a maternity leave position, starting September 1st. You'll work directly and closely with our CEO, serving as the operational backbone of his day-to-day and ensuring everything runs smoothly – from his calendar to company-wide logistics.
This is a hands-on role that requires someone who's always one step ahead, thrives in a fast-paced environment, and brings a true "get it done" attitude.
What You'll Be Doing:
Calendar & Schedule Management – Own and manage the CEO's calendar end-to-end using Google Calendar; proactively plan ahead, anticipate conflicts, and ensure every day is structured for maximum impact
Executive Preparation – Work closely with leadership to ensure the CEO and relevant stakeholders are fully briefed and prepared ahead of upcoming meetings and key milestones
Board & Recurring Meetings – Coordinate board meetings and recurring leadership syncs, managing logistics, invites, materials, and follow-ups
Cross-Functional Projects – Partner with team leads on company-wide initiatives driven by the CEO, helping track progress and keep things moving
Meeting Intelligence – Manage meeting summary tools, extract action items, and ensure accountability across teams
Travel, Fleet & Expenses – Manage end-to-end travel coordination for the CEO and company employees, oversee company vehicle logistics, and handle the CEO's expense reporting and reimbursements
This is a hands-on role that requires someone who's always one step ahead, thrives in a fast-paced environment, and brings a true "get it done" attitude.
What You'll Be Doing:
Calendar & Schedule Management – Own and manage the CEO's calendar end-to-end using Google Calendar; proactively plan ahead, anticipate conflicts, and ensure every day is structured for maximum impact
Executive Preparation – Work closely with leadership to ensure the CEO and relevant stakeholders are fully briefed and prepared ahead of upcoming meetings and key milestones
Board & Recurring Meetings – Coordinate board meetings and recurring leadership syncs, managing logistics, invites, materials, and follow-ups
Cross-Functional Projects – Partner with team leads on company-wide initiatives driven by the CEO, helping track progress and keep things moving
Meeting Intelligence – Manage meeting summary tools, extract action items, and ensure accountability across teams
Travel, Fleet & Expenses – Manage end-to-end travel coordination for the CEO and company employees, oversee company vehicle logistics, and handle the CEO's expense reporting and reimbursements
Requirements:
2+ years of experience in an executive assistant or similar administrative role supporting senior leadership – a must
Proficiency in Google Calendar – a must
Strong English & Hebrew – written and spoken – a must
Exceptional interpersonal and communication skills; people genuinely enjoy working with you
A proactive, forward-thinking mindset – you see what's coming before it arrives
High attention to detail and a strong sense of organization; you're the person who notices when something's off
A can-do attitude and the ability to juggle multiple priorities without dropping the ball
Experience in corporate travel management – an advantage
2+ years of experience in an executive assistant or similar administrative role supporting senior leadership – a must
Proficiency in Google Calendar – a must
Strong English & Hebrew – written and spoken – a must
Exceptional interpersonal and communication skills; people genuinely enjoy working with you
A proactive, forward-thinking mindset – you see what's coming before it arrives
High attention to detail and a strong sense of organization; you're the person who notices when something's off
A can-do attitude and the ability to juggle multiple priorities without dropping the ball
Experience in corporate travel management – an advantage
This position is open to all candidates.
