We are seeking a highly organized, proactive, and professional Executive Administrator to provide comprehensive administrative and coordination support to the CEO, CFO, and VP Strategy & Executive PMO. This role requires exceptional multitasking skills, strong judgment, attention to detail, discretion, and the ability to manage priorities in a dynamic, fast-paced environment.
Key Responsibilities
Executive Administration & Leadership Support Responsibilities
Executive Support: Provide high-level, confidential administrative support to the CEO, CFO, other Executive Leaders, and the VP Strategy & Executive PMO.
Calendar Management: Expertly manage complex calendars, prioritize conflicting demands, and schedule meetings (internal and external) with meticulous attention to detail.
Expense Management: Prepare and process expense reports and invoices, ensuring compliance with company policies.
Project Coordination: Assist with special projects and initiatives on behalf of the Executive Team.
Travel Coordination: Arrange and manage all aspects of executive travel – accommodation, visas, and detailed itineraries (excluding flights) in alignment with the global travel manager.
Administrative support in the finance unit – Lead the coordination and preparation of leadership meetings, including developing agendas, collecting materials, and verifying attendance. Track and follow up on action items and deliverables from management and cross-functional meetings, ensuring timely progress and accountability. Support in the planning and execution of unit events.
Executive Meetings & Events: Coordinate, organize, and support the execution of Executive Leadership meetings, management forums, conferences, offsites, and other corporate events, including logistics, materials, participant communication, and follow-up activities.
Strategy & PMO Support: Provide administrative and coordination support to the VP Strategy & Executive PMO, including meeting coordination, preparation of materials, and follow-up on strategic initiatives and cross-functional projects.
Marketing & PR Coordination: Collaborate with Marketing and Corporate Communications/PR teams regarding conferences, external events, and executive engagements involving the CEO and CFO, supporting logistics, schedules, and communication materials as required.
Key Responsibilities
Executive Administration & Leadership Support Responsibilities
Executive Support: Provide high-level, confidential administrative support to the CEO, CFO, other Executive Leaders, and the VP Strategy & Executive PMO.
Calendar Management: Expertly manage complex calendars, prioritize conflicting demands, and schedule meetings (internal and external) with meticulous attention to detail.
Expense Management: Prepare and process expense reports and invoices, ensuring compliance with company policies.
Project Coordination: Assist with special projects and initiatives on behalf of the Executive Team.
Travel Coordination: Arrange and manage all aspects of executive travel – accommodation, visas, and detailed itineraries (excluding flights) in alignment with the global travel manager.
Administrative support in the finance unit – Lead the coordination and preparation of leadership meetings, including developing agendas, collecting materials, and verifying attendance. Track and follow up on action items and deliverables from management and cross-functional meetings, ensuring timely progress and accountability. Support in the planning and execution of unit events.
Executive Meetings & Events: Coordinate, organize, and support the execution of Executive Leadership meetings, management forums, conferences, offsites, and other corporate events, including logistics, materials, participant communication, and follow-up activities.
Strategy & PMO Support: Provide administrative and coordination support to the VP Strategy & Executive PMO, including meeting coordination, preparation of materials, and follow-up on strategic initiatives and cross-functional projects.
Marketing & PR Coordination: Collaborate with Marketing and Corporate Communications/PR teams regarding conferences, external events, and executive engagements involving the CEO and CFO, supporting logistics, schedules, and communication materials as required.
Requirements:
At least 5 years of proven experience as an Executive Administrator supporting senior executives, preferably in a fast-paced global environment.
Native-level Hebrew and Fluent English (both written and spoken) are essential, and Spanish will be an advantage.
High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Experience working with SAP systems is an advantage.
Exceptional organizational and time management skills with meticulous attention to detail.
Demonstrated ability to handle sensitive and confidential information with the utmost discretion and professionalism.
Strong interpersonal skills with a high ability for teamwork and collegiality with colleagues as well as managers and external stakeholders.
Proactive, can-do attitude, resourceful, and a self-starter who can anticipate needs and solve problems independently.
Willingness to work from the company offices in Givatayim (near Arlozorov train station) at least 3 days a week. Flexibility in working hours and availability for after-hours telephone support are required.
At least 5 years of proven experience as an Executive Administrator supporting senior executives, preferably in a fast-paced global environment.
Native-level Hebrew and Fluent English (both written and spoken) are essential, and Spanish will be an advantage.
High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Experience working with SAP systems is an advantage.
Exceptional organizational and time management skills with meticulous attention to detail.
Demonstrated ability to handle sensitive and confidential information with the utmost discretion and professionalism.
Strong interpersonal skills with a high ability for teamwork and collegiality with colleagues as well as managers and external stakeholders.
Proactive, can-do attitude, resourceful, and a self-starter who can anticipate needs and solve problems independently.
Willingness to work from the company offices in Givatayim (near Arlozorov train station) at least 3 days a week. Flexibility in working hours and availability for after-hours telephone support are required.
This position is open to all candidates.
