Responsibilities:
* Manage and triage two executive email inboxes, calendars, scheduling, and travel arrangements
* Ensure timely responses and follow-through on signature and approval processes
* Coordinate recurring leadership meetings across offices, including agendas, reminders, and follow-ups
* Schedule and help coordinate senior governance meetings, such as board and committee sessions
* Support cross-border administrative and banking processes as needed
* Prepare expense reports and process travel reimbursements
* Coordinate scheduling, minutes, approvals for investment-related committees and follow-up on action items
* Build decks and materials for executive and board-level meetings
* Support governance-related administrative changes and documentation
Interview Process:
* Phone interview with Senior HR Manager
* Take-home task
* In-person interview with CEO
* In-person interview with Director of HR
* Reference checks
* 3+ years of experience as an Executive Assistant supporting C -level executives, ideally in a fast-paced or global organization
* Exceptional organizational skills, with the ability to manage multiple competing priorities across time zones
* High level of discretion and professionalism when handling confidential and sensitive information
* Strong written and verbal communication skills in English
* Comfort working with financial documentation, expense reports, and reimbursements
* Experience coordinating board-level or senior committee meetings is a strong asset
* Proficiency with scheduling tools, Monday.com (or equivalent project management platforms), and Microsoft Office / Google Workspace
* Proactive and detail-oriented, with the ability to anticipate needs before being asked
* Flexible and available to accommodate a dynamic, global schedule
