This role includes managing complex scheduling, international travel, payments, documentation, and communications in a fast-paced environment. The position requires a trustworthy, detail-oriented professional with strong judgment, flexibility, and the ability to maintain complete confidentiality.
The role is based in Kfar Saba and involves close day-to-day support in a dynamic and demanding environment.
Roles and Responsibilities
Coordinate international travel arrangements, including flights, hotels, itineraries, and logistics for multiple stakeholders.
Manage complex calendars, personal appointments, meetings, and events.
Handle bill payments and administrative financial tasks.
Support family office administration and accounting activities, including documentation, correspondence, and coordination with service providers.
Prepare presentations, reports, and meeting materials.
Track tasks, follow up on deliverables, and support ongoing priorities.
Serve as a point of contact for external parties while maintaining strict confidentiality.
Knowledge and Experience
Native English is mandatory, with strong written communication skills.
Proficiency in Microsoft Office 365 is mandatory.
Strong computer skills, including presentations and administrative systems.
Previous experience as a Personal Assistant or Executive Assistant supporting senior executives.
Proven ability to manage multiple priorities in a fast-paced environment.
Experience coordinating international travel arrangements.
Advantages
Experience working with AI tools or advanced technology systems.
Accounting or bookkeeping background.
Skills
High level of discretion and confidentiality.
Excellent organizational and time management skills.
Strong attention to detail and accuracy.
High availability and flexibility.
Ability to work independently and proactively.
Strong interpersonal and communication skills.
